How to Audit Your Microsoft Software Licenses

Keeping track of Microsoft licenses can be a daunting task when you manage a network with multiple computers. This can be especially true when you are given the task of inventorying computers on a network that you personally did not set up. You could go to each computer and inventory it individually but this could take lots of time depending on the amount of computers. Or, you could use a free program that will scan each computer on a network and do this for you.

The Microsoft Software Inventory Analyzer will scan a network and give you a report of which Microsoft products are currently installed on each computer. You can then use this report to figure out how many licenses you will need to purchase or how many extra licenses you have. In the following tutorial, I would like to guide you through the step by step process of using this tool.

 

Before We Begin:

Download and run the Microsoft Software Inventory Analyzer.

 

Step 1:

After you run the program, you will be presented with the welcome screen. Click “Next.”

MSIA Screenshot

 

Step 2:

You will now choose your scan settings. You have two options.  You can choose “Scan using Custom settings” if you plan on scanning the network frequently or “Scan using wizard” for just a one time scan. For now lets just choose “Scan using wizard.” Click “Next.”

MSIA Screenshot

 

Step 3:

Next you will choose the type of scan. Choose “Network” to scan a network.  If you are not logged into the network with administrator rights then click “Login As…” to put in your username and password. Click “Next.”

MSIA Screenshot

 

Step 4:

Now you will choose which machines on the network to scan. For this tutorial, I am going to select “Specify the range of IP addresses” because not all of the computers on this network log into the domain. Click “Next.”

MSIA Screenshot

 

Step 5:

Now enter the range of IP addresses that you want to scan. When finished, click “Next.”

MSIA Screenshot

 

Step 6:

Now you will choose which types of Microsoft products you want to scan for. You can choose individual products are all Microsoft products. When finished, click “Next.”

MSIA Screenshot

 

Step 7:

Choose the type of format that you want to generate your report in as well as where you would like the report to be saved. Click “Next.”

MSIA Screenshot

 

Step 8:

You now have the options of consolidating this report with other reports you have generated. Click “Next.”

MSIA Screenshot

 

Step 9:

You will now confirm your settings. You can even have the report emailed to someone including yourself if you like.  You can also save these settings as default settings so they come up next time you run MSIA. When finished, click “Next.”

MSIA Screenshot

 

Step 10:

MSIA will now scan the computers on your network for the Microsoft products you specified.  When the scan is finished, you will be presented with a list of machines that MSIA failed to scan and the reason why it couldn’t scan them. You can attempt to fix the problems with the machines and rescan them by selecting the check box next to them or skip them by just clicking “Next.”

MSIA Screenshot

 

Step 11:

Your scan is now complete. Click “Finish” to view your report.

MSIA Screenshot

 

You will now see a report of all the Microsoft Products you scanned for that are installed on the computers on the network. By default, MSIA will tell you that each product has a license deficiency until you tell MSIA how many licenses you own. MSIA will even tell you which Service Pack is installed so it can also aid you in discovering which machines need updating.

MSIA Screenshot

 

Feel free to share your experience with MSIA or any other similar programs.




5 Comments

  • Anonymous

    Reply Reply May 2, 2008

    Thanks for posting this. I found this via StumbleUpon and actually have to audit about 200 machines this weekend. This method will make it much easier.
    Thanks!

  • Jose

    Reply Reply July 14, 2010

    it makes me wonder if these tool sends some kind of information to Microsoft…

    • Giddi

      Reply Reply November 3, 2012

      That was the first thing I thought too…

      • Tom

        Reply Reply April 10, 2013

        If it were a Google or a facebook product I’d say deffo, but because Microsoft dont rely on info sniffing as much I’d say the possibility is lessened.

        Of course I could be wrong and MS might have a cloud somewhere hoovering up all of our licence scans =)

  • Tim

    Reply Reply April 30, 2013

    Nope, there’s no such problem.

    “The MSIA will located only Microsoft software. However, the results of the scan performed by the MSDIA are completely confidential and are not sent to Microsoft.”

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